​​GOOGLE MEET

Google Meet is an excellent tool if you have a gmail account.

• It is free, includes closed captioning, recording, collaboration tools, breakout rooms, polls, translation options, screen sharing and integrates with Google Calendars.

• Start your own meeting at: https://meet.google.com/.

• You can also create or schedule your Google Meet by creating an event in Google calendar, selecting the Google Meet option and inviting participants.

• The best part is that the participants do not need to have Google accounts in order to participate in the meetings. Host video calls with 3-100 participants for up to 60 minutes and one-on-one calls for up to 24 hours. 

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SAFEGUARD YOUR MEETING

Below are some guidelines to safeguard your online meetings.  Also, read this helpful article on how to set it all up (includes handy screen shots): https://www.pcmag.com/how-to/how-to-prevent-zoom-bombing

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• Password protect your meetings and don’t share them publicly (otherwise this sort of defeats the purpose)

• Don’t announce your zoom meeting details publicly. Instead opt for emailing your executive board or key participants with an invitation-only meeting.

• Turn off the ability for anyone to share screen except presenter

• Disable the Join before host option

• Prevent images and files in chat

• Disable private chat

• Enable waiting room and scan the participants before letting them in

• For large meetings, mute participants upon entry - and check controls re; allowing participants to unmute themselves or not

• Lock meeting once it’s started

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This is another handy article: 

https://arstechnica.com/information-technology/2020/04/security-tips-every-work-from-homer-needs-to-know-about-zoom-right-now/

 

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